SCHEME FOR GRANT OF EX-GRATIA TO EX-EMPLOYEES OF IOC By Badrinath Vasandi

SCHEME FOR GRANT OF EX-GRATIA TO EX-EMPLOYEES OF IOC
By Badrinath Vasandi

SCHEME FOR GRANT OF EX-GRATIA TO EX-EMPLOYEES

Ex-Gratia Scheme was introduced w.e.f. 01.12.2003 on one time basis for

the benefit of ex-employees of IOC who superannuated from the services

of the Corporation before introduction of SBF Scheme in IOC.

The salient features of the scheme are as under:

1. Eligibility:

Ex-employees who superannuated from the services of the Corporation

before introduction of SBF Scheme after rendering a minimum of 5 years'

continuous service without any break on or before their superannuation

will be eligible for the ex-gratia benefit. The service means regular service

in IOC and would not include service on contractual/daily or

temporary/adhoc basis.

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2. Amount of Ex-Gratia:

Salary Grade

Ref./PL/R&D Mktg./IBP

Existing Ex-gratia

(w.e.f.01.12.03)

amount (p.m.) (Rs.)

Revised Ex-gratia

(w.e.f.01.08.08)

amount (p.m.) (Rs.)

I-III I-II 1000 1400

IV-V III-IV 1100 1550

VI-VIII V-VI 1200 1700

O2 1700 2400

A 2000 2800

B 2200 3100

C 2400 3400

D 3000 4200

E 3200 4500

F 3400 4800

G 3800 5300

H 4000 5600

I 4200 5900

Director 4200 6500

In case of death of the ex-employee, his/her spouse will be paid the

applicable ex-gratia amount till his/her survival.

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3. It has also been decided to pay the differential amount to those exemployees,

who have superannuated after introduction of SBF Scheme

but are drawing lesser pension than the above-proposed ex-gratia

amount. The pension amount under SBF will be the amount, which the exemployee

would have received, had he/she not commuted 1/3rd of the

pension as provided in the scheme.

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4. Eligibility Conditions for grant of Ex-gratia:

• Ex-employees of IOC, who superannuated/voluntarily retired from the

services of the Corporation prior to introduction of SBF Scheme in

IOCL or died after rendering a minimum of 5 years service before such

separation.

• Such ex-employee/spouse will not be eligible for benefit under this

scheme whose spouse or any dependent son/daughter has been

provided employment in IOC on compassionate grounds.

• The eligible ex-employee will continue to get "Ex-gratia" so long he/she

is alive after introduction of the Scheme. Thereafter, his/her surviving

spouse shall be eligible for ex-gratia under this scheme. Similarly, exemployee

and his/her spouse will continue to get the differential

amount of ex-gratia, who are drawing lesser pension under SBF

Scheme, till his/her survival.

• In case of break-in service, net service rendered in IOC will be taken

into account for the purpose of eligibility, provided the break-in-service

was not more than the net service rendered in IOC.

• For the purpose of eligibility with regard to service in IOC, only regular

service in IOC will be considered and the period of engagement on

contractual/daily/ad-hoc basis, etc. shall not be taken into

consideration.

• For the purpose of eligibility, the ex-employee must not have been

dismissed/removed/terminated or abandoned the services of the

Corporation or resigned/deemed to have resigned from the services of

IOC.

• All those ex-employees who separated from the services of IOC on

account of pre-mature retirement shall not be eligible for ex-gratia

under the scheme.

• For the purpose of reckoning service in IOC, qualifying service in

respect of deputationists, will be taken from the date of absorption in

IOC.

• Full time Directors of IOC shall also be eligible subject to fulfillment of

above conditions.

• The ex-employees/surviving spouses, who are, eligible for "Ex-gratia

Scheme", shall have to execute an undertaking in the prescribed

Proforma to the effect that this benefit is being given not because of

any right or entitlement, but entirely as an ex-gratia. Further, he/she

will not enter into any litigation in this regard and/or other related

matters before any Court of Law/Forum/Authority. If any case

pertaining to ex-gratia and/or in relation to SBF is pending before any

Court of Law/Forum/Authority, he/she shall withdraw the same

forthwith. The eligibility of the applicant shall be considered and

application processed only after withdrawal of such case/petition

before any Court/Forum/Authority where the applicant is a petitioner

either singly or jointly.

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5. General Conditions

• "Ex-gratia" will be taken into account as income for the purpose of

determining "dependency".

• The spouse of deceased eligible ex-employee, who is getting the

benefit of Family Pension under FPF scheme, 1971, shall be eligible to

receive ex-gratia benefit without any adjustment on this account.

• For calculating the length of service, fraction of a year equal to six

months and above shall be treated as full year and period less than 6

months shall be ignored.

• For receiving ex-gratia / differential payment, the eligible ex-employee/

spouse of deceased employee shall submit an application form

complete in all respects in the prescribed proforma enclosed with this

scheme (Annexure-I to be filled by ex-employee and Annexure-II to be

filled by the spouse of the deceased ex-employee) along with all

relevant documents as indicated in the application form, to the Head of

HR Department of the concerned HO/Unit/Region of IOC from where

the ex-employee has superannuated. Applications for grant of ex-gratia

payment should be submitted before 31st March 2004. Any application

received thereafter will be considered on exceptional grounds.

• It will be the responsibility of the applicant to satisfy the HR Head of the

HO/Unit/Region that he/she is eligible to receive the ex-gratia payment

under the scheme and establish his/her identity by producing relevant

documents, which may be available in his/her possession.

• In case, the ex-employee/spouse of deceased ex-employee does not

have relevant document(s) as proof of having rendered requisite

service in IOC or documents mentioned in the application form, the

claimant shall produce an affidavit sworn before a First Class

Magistrate in the prescribed proforma stating all relevant details and

also that he/she/ex-employee had completed 5 years continuous

service and had not been removed or dismissed or terminated or had

not resigned from the services of IOC, etc. (Proforma given as

Annexure - III & IV respectively).

• The beneficiary has to indicate his/her bank account number alongwith

the name of the Nationalised Bank near his/her place of residence

where he/she wants to get ex-gratia payment remitted.

• For payment of ex-gratia to the spouse in case of death of exemployee,

the spouse shall be required to submit his/her application in

Annexure-II, to the concerned HR establishment for grant of ex-gratia,

along with all relevant documents including death certificate of the exemployee.

• The Life Certificate prescribed for drawal of ex-gratia shall be required

to be produced by the recipient of the ex-gratia to the concerned

disbursing authority every year in the month of November. (proforma

given as Annexure-V).

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• Life certificate on self certification basis

Retired employees may submit the ‘Life Certificate’ on self-certification

basis every year in the month of November in the prescribed proforma

[Annexure-V(A)]. In case of death of the retired employee, the spouse

shall be required to submit the ‘Life Certificate’ as per the original

provision for the first time as per Annexure-V and subsequently, the

spouse may also submit the certificate as per Annexure-V(A) on selfcertification

basis every year.

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Some important provisions as per their forms and undertakings :

I joined IOC on __________ and had rendered minimum of 5 years of continuous

service till my normal date of superannuation. I am not eligible for benefit under

IOC Superannuation Benefit Fund Scheme or I am drawing the benefit under

SBF Scheme, which is less than the ex-gratia amount announced now.

Therefore, I hereby apply for grant of ex-gratia/differential amount.

..................................................................................................................................................

The ex-gratia payment being given to me is not because of any right or

entitlement, but entirely as an ex-gratia. I further, confirm that I shall not enter

into any litigation in this regard and/or other related matters before any Court of

Law/Forum/Authority.

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4. I am not covered under the Superannuation Benefit Fund Scheme of IOC.

5. I was not dismissed/removed/terminated or had not resigned from /

abandoned the services of IOC.